Our Membership Data Privacy Policy is stored separately and can be found at this link Reading SC DATA PRIVACY POLICY
Effective Date: 01/05/2025
Last Updated: 01/05/2025
Reading Sailng Club (“we”, “our”, or “us”) is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal data when you use our website and submit your contact details to express interest in club membership.
1. Who We Are
We are Reading Sailing Club, a Community Amateur Sports club based in Sonning Eye, Reading. You can contact us at:
- Email: enquiries@readingsc.org.uk
2. What Data We Collect
When you submit a contact form or otherwise get in touch via our website, we may collect the following personal data:
- Your name
- Email address
- Telephone number (if provided)
- Your message or expression of interest in the club
3. How We Use Your Data
We will only use your data to:
- Respond to your inquiry
- Contact you about membership opportunities
- Send occasional information about upcoming events (if relevant)
We do not use your data for marketing unless you have opted in, and we never sell your data to third parties.
4. Legal Basis for Processing
We process your data on the basis of:
- Legitimate interest – where you have contacted us and we respond to your inquiry
- Consent – where you have ticked a box or opted in to receive further communication
You may withdraw your consent or object to our processing at any time by contacting us.
5. How Long We Keep Your Data
We will retain your contact details for up to 6 months from your last interaction unless you become a member, request deletion, or we are required to keep it longer by law.
6. Data Sharing
We do not share your personal data with any third parties. Your information is only accessible to club committee members who manage communications and membership inquiries.
7. Your Rights
Under the UK GDPR / EU GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Object to our use of your data
- Lodge a complaint with the Information Commissioner’s Office (ICO) or your local supervisory authority
8. Cookies and Tracking
Our website may use essential cookies for functionality. We do not use tracking cookies for marketing purposes. Please refer to our Cookie Policy (if applicable) for more information.
9. Contact Us
If you have any questions about this privacy policy or wish to exercise your rights, please contact us:
- Email: webmaster@readingsc.org.uk
- Subject line: “Privacy Request – Reading Sailing Club”
10. CCTV Surveillance
Our club premises are monitored by CCTV cameras for the purposes of ensuring the safety and security of members, visitors, staff, and property. We also display images from a webcam on our website.
- What is recorded: Video footage (no audio) of public areas around the club premises
- Purpose: Deterring and investigating incidents, protecting individuals and property, enabling members to view the lake online
- Legal basis: Legitimate interest under Article 6(1)(f) of the GDPR
- Retention: Footage is stored securely and typically deleted after 30 days unless required for investigation
- Access: Limited to authorized personnel. May be shared with police or authorities if required
- Your rights: You have the right to request access to CCTV footage that includes you, subject to identification and legal limitations
CCTV signage is displayed at entrances in accordance with GDPR requirements.